ABOUT URBOX

UrBox is Vietnam’s leading digital gifting & loyalty platform that enables businesses to integrate their reward & loyalty programs with an ever-growing network of more than 350 brands & 20,000 accepted online and offline stores in Vietnam.

UrBox has the widest network of clients in loyalty in Vietnam and provides loyalty & reward solutions to many big organizations in the aviation, banking, FMCG, Insurance, Real Estate industries and more.

KEY RESPONSIBILITIES:

Office Management (70%):

• Manage the office working spaces (both HN & HCM), office equipment, property and facilities to provide quality, customer-oriented and cost-effective services to meet business and operational needs. Ensure the office is safe, clean, and comfortable.
• Manage travel arrangements for employees, including accommodation, transportation, visa, travel insurance and other logistics support.
• Plan and monitor the operation budget cost efficiently 
• Build Admin procedures; policies/process of admin work and ensure that procedures are followed
• Build up the relationship among admin teams and other departments, ensure the administrative support for employees timely.

Internal communication (30%)

• Be in charge of planning, scheduling and organizing the company events including mini events, monthly events and annual company events, company trip, year end party, etc…
• Other tasks assigned by the HRD.

REQUIREMENTS:

Education: Bachelor’s degree or above

Professional major: Human resources, Organizational Development, Education, or related field

2^nd language ability: Fluent in both written and spoken English and Vietnamese

Related experiences: 

• At least 4 years of experience in office assistant and/or HR Assistant/ or a similar role
• Deeply understand and strong experience in dealing with admin issues at the office
• Experience and proficiency in using ATS software, and MS Office (Word, Excel, PowerPoint, and Outlook).

Essential Capabilities:

• Careful, meticulous, like to take care of others
• Good communication and problem solving  skills
• Strong planning & organizational skills