RESPONSIBILITIES:

Reception (30%)

1. Welcome and assist visitors to the office in a professional manner.
2. Receive, manage, and distribute incoming mail and deliveries.
3. Maintain the reception area to ensure a neat and professional office image.
4. Support meeting room arrangements and assist in hosting clients/guests when required.

Office Management – Hanoi (40%)

1. Support the management of workspace, office equipment, assets, and facilities in the Hanoi office, ensuring a safe, clean, and comfortable working environment.
2. Monitor, track, and propose procurement of office supplies and equipment when necessary.
3. Support travel arrangements for employees (flight tickets, accommodation, transportation, etc.).
4. Monitor and assist in controlling administrative expenses in line with the approved budget.
5. Implement and comply with administrative policies and procedures; propose improvements when needed.
6. Coordinate with other departments to ensure timely and effective administrative support.

Internal Communication (30%)

1. Support planning, organizing, and executing internal activities/events such as monthly events, team building, company trips, year-end parties, etc.
2. Coordinate internal communications to ensure company updates and activities are delivered clearly and promptly to employees.
3. Support building an engaging and positive working environment through internal programs.

14. Perform other tasks as assigned by the direct manager

REQUIREMENTS:

1. At least 1 year of experience in an administrative or related role.
2. Good understanding and practical experience in handling office administrative tasks and issues.
3. Proficient in using ATS software and MS Office tools (Word, Excel, Canva).
4. Careful, meticulous, like to take care of others
5. Good communication and problem-solving skills
6. Attractive appearance, female preferred