JOB PURPOSE

Support the HR team in daily HR Administration activities and provide administrative and coordination support for Talent Acquisition and Learning & Development projects.

The role will also support recruitment activities for TA Interns and Recruitment Collaborators, as well as contribute to internal HR communications, employee onboarding activities and training coordination.

KEY RESPONSIBILITIES

Talent Acquisition Support

• Support TA projects with administrative, coordination and follow-up tasks.
• Support the recruitment of Talent Acquisition Interns and Recruitment Collaborators, including job posting, collecting applications and candidate coordination.
• Coordinate interview schedules and follow up with candidates throughout the recruitment process.
• Maintain and update candidate information, recruitment trackers and related documents.
• Prepare recruitment-related designs and communication materials using Canva or similar tools.
• Send Welcome Onboard emails/messages to new employees.
• Prepare and send internal announcements regarding new employees joining the company.
• Welcome and guide candidates when they arrive for interviews.
• Support interview scheduling and day-to-day candidate coordination.
• Assist the TA team with other administrative tasks related to recruitment projects.

Learning & Development Support

• Support the implementation of training programs according to plan or on an ad-hoc basis, including training logistics, attendance tracking and feedback collection.
• Support L&D team activities and company-wide learning initiatives.
• Prepare periodic reports and update training-related data on L&D systems.
• Coordinate with relevant departments to collect and consolidate training needs and feedback.
• Support other administrative and coordination tasks related to Learning & Development as assigned.

REQUIREMENTS

• University/College student, preferably majoring in Human Resources, Business Administration, Economics or related fields.
• Interested in Human Resources, particularly HR Administration, Talent Acquisition and Learning & Development.
• Careful, organized and responsible, with good attention to detail.
• Good communication, coordination and interpersonal skills.
• Proactive, willing to learn and able to handle multiple administrative tasks.
• Basic knowledge of MS Office/Google Workspace.
• Basic Canva/design skills are a plus.
• Experience working with AI tools, AI-powered platforms or AI systems is a strong plus.
• Able to work full-time or according to the company’s internship schedule.